JANUARY 2, 2000 FEDERATION MEETING MINUTES
Chairman’s
Notes:
This
month will mark the end of my three-year term on the Executive Committee.
It has been a challenging but rewarding experience.
Fortunately we have had some successes to make it all worth while.
But, much remains to be done before we can expect square dancing to
survive in Hawaii on its own.
I
want thank those of you who have volunteered your time and expertise to
make the many positive contributions to our art.
Without your selfless dedication we wouldn’t have enjoyed the many
dances of this past year. Thanks
for standing up and raising your hand when we needed help.
I
look forward to passing the reins to another dedicated member who can
devote some time and energy to improving the square dancing experience in
Hawaii. I hope you, as a
leader or manager of our clubs, will take the time to find and nominate the
quality people we need to continue to lead the Federation into the next
millennium. It is not hard
work but it does require dedication and self-discipline as the rewards are
few and far between.
Mahalo,
David Lemon
The January ‘00
Federation Meeting was convened at 3:00 p.m. on January 2, 2000, at the
Kahala Recreation Center.
1.
Attendance: Federation Chairman, Vice Chairman, and Secretary.
The following clubs were represented: Hayseeds, Pali Twirlers, and
Tsunamis.
2.
Minutes: The Minutes of the December 1999 Meeting were reviewed.
No corrections were noted and the minutes were accepted as
presented.
3.
Treasurer’s Report: The Treasurer’s report as of 1/2/00 was
distributed for review. The balance was $16,166.63 in checking and $1,827.84 in
savings for a total of $17,994.47. The
Treasurer’s Report was accepted as submitted.
Festival income is being held in escrow for club activities.
The Register Report reflecting all funds deposited and paid out is
available upon request.
4.
Committee Reports: Committee chairpersons presented a brief
outline of their progress since the last meeting:
a. Advertising and
recruiting: Nothing new to report.
b. Social Calendar:
Nothing new to report. The Social Calendar format is being changed so as to
consolidate information and to allow for e-mail transmittal.
Please send updates or corrections to Henry Staehle at henrys@inix.com
, or telephone 672-3646.
c. HI-2K Festival:
273 paid registrations have been received, including 28 non-dancers.
(1) Housing Committee: Nothing new to report.
Housing application forms are available from Doug Warne, Festival
Housing Committee Chairman (e-mail: dwarne4@hotmail.com
, or telephone (808) 261-8222).
(2) Hall Decorations: Tim Voss will furnish greenery for hall
decorations. The East hall
(with stage) will be available for decorating at 12:00 Noon, and the West
hall will be available at 2:00 p.m., on Thursday, January 27.
Please mark your calendars to participate if at all possible.
(3) Registration: 273
paid registrations have been received to date.
A December 14 count shows registrations for the current festival
significantly ahead of years 1998 and 1997 as of the same date.
(4) Packet Committee/Ribbons and Badges: Stuffing of the packets
will take place on Sunday, January 16, at a 12:00 Noon potluck get-together
at the Schneidermans’ home in Kailua.
Norman will be contacted regarding the status of the date bars. A “Festival Chairman” and 10 “Committee” bars
are needed.
(5) Hall Maintenance (setup/cleanup): Nothing new to report.
Clean-up nights will be assigned to clubs on Oahu and neighbor
islands.
(6) Transportation: Planning
three fixed bus stop sites and a specific schedule for the vans to
eliminate confusion. A ticket
package is under development for advanced sales.
(7) Hospitality: Kim
Akagi has accepted the chairmanship of the caller/cuer hospitality
committee.
(8) Advertising/Media: A press release similar to last year’s will
issued to the TV, Radio Stations, and newspapers.
(9) Program: David
indicated that he and Kim had covered the west end of Waikiki soliciting
program advertisements from local merchants to help defray publication
costs. Discounts for Festival visitors who present their
ribbons or placing a coupon within the ad were suggested.
No response has yet been received.
Publication date is January 12.
(9) Activities: (a)
Diamond Heads ‘N Sides Dance: 71 reservations received;
(b) Square Wheelers/Hayseeds Polynesian Adventure: 107 reservations
(Kama’aina rates - $36.00); (c) Pali Twirlers’ Luau on the Bay:
90 reservations; (d) Tsunamis after-party Cruise: 44 reservations (Kama’aina
rates - $28).
(10) Hula/Contra Workshop: Yona Chock has agreed to conduct a hula
workshop just prior to a planned afternoon contra workshop
5.
Correspondence: Letter
received from J. D. Jenkins Insurance Co. for renewal of insurance due
1/14/00. Price of $807.50 for
$1M liability coverage is the same as last year, and is approximately $3
per person.
6.
Old Business:
a. Revised
Bylaws: The smooth Federation By-laws are complete and will be
forwarded to club presidents this week with a ballot for club approval.
Results of the legal review, which included some disclaimers and
clarification of some issues, have been incorporated into the final copy.
Acceptance of the by-laws is desired prior to the January 29th
Federation Meeting.
b. State Square
Dance Costume: State Square Dance Costume material is still available
from Kim Akagi (943-0120) at $3 a yard.
All local dancers are encouraged to wear the local colors for the
Grand March at the Hawaii State Festival on Saturday night.
c. Address
Book: The address book has been completed and contains the names,
addresses, and club affiliations of 235 dancers in 14 clubs.
Distribution will be made at the festival.
d. All Oahu
Dance: All Oahu Dances will continue to be held on the second Sunday of
each month. Dates are
available for club sponsorship of special dances. Proceeds from the dance go to the sponsoring club.
7. New
Business
a.
Election of Officers: Election of Federation Executive Officers
will be held at the General Membership Meeting during the Festival on
Saturday, January 29. Nominations
are requested for qualified and interested dancers to manage Federation
activities.
b.
36th Festival Flyer: Draft of a proposed 36th
Festival Flyer for the year 2001 was distributed for information.
8.
Club Reports/Events: Future events are listed on the Web Page,
recorded on the Hot Line, printed in the Current Events Flyer, and shown on
the Social Calendar (remember, written notes are requested to ensure
accuracy).
a. All-Oahu Dance:
Sunday, January 9, at the Palladium – Pre Rounds at 6:30 p.m., dance at
7:30 p.m.
b.
Spares and Pairs: New Dancers’ Class meets at Halsey Terrace
Community Center Fridays from 7-9:30 p.m.
c. Perth, West
Australia International Square Dance Festival, September 2000: Contact
Dave Lemon at 456-8456.
d. St. Patrick’s
Day Festival, Hilo, March 17-19: Ken Jordan caller and Freddie
Loveless, cuer.
e. Maui No Ka Oi
Festival, Kahului, April 27-30: Elmer Claycomb and Bill Peters,
callers, Freddie Loveless, cuer.
f. Cultural Dance
Exchange and Tour of China, September 2000: Join Hawaii Dancers for a
cultural exchange with Chinese dancers in Beijing and Lhasa (Tibet).
There is a choice of two tours available: 10 days for $2500 and 21
days for $4500. Contact Ann
Todd at 239-6325.
9.
Adjournment: The meeting was adjourned at 3:40 p.m. The next meeting
of the Federation will be held on Saturday, January 29, at 5:30 P.M. at the
Ala Wai Palladium.
Respectfully submitted,
Janet Granich, Secretary
