The meeting of May 28, 2000 was convened at 3:00
p.m. at the Kahala Recreation Center.
1.
Attendance: Federation Chairman, Vice Chairman, and Secretary. The following clubs were
represented: Pali Twirlers, Square Wheelers, Hayseeds and Tsunamis.
2. Minutes: The Minutes of the April 30th Meeting were reviewed. No corrections were noted and the
minutes were accepted as presented.
3. Treasurer’s
Report: In the absence of Tat Tatsuguchi, the
Treasurer ‘s report was presented by Chairman Henry Staehle. He reported
a balance in checking of $3,013.40
and a balance in savings of $1,846.23 for a total of $4,859.63. The Treasurer’s Report was
accepted as submitted.
4. Club
Representatives: Clubs are
requested to submit up-to-date rosters for the year 2000 and revalidate or
submit the names of their Federation Representatives and Alternatives to
the Board of Directors. Notification
of any changes during the year is also requested.
5. Committee Reports:
a. Advertising:
Chairman needed.
b. Social
Calendar: Henry reported
that a new Social Calendar would be issued in July. He requested that additions and
changes be forwarded to him at henrys@inix.com
, or telephone 672-3646.
c. Recruiting: Chairman needed.
d. Festival
2001: Tim Voss presented a
brief outline of progress on the 2001 Festival since the last meeting:
(1) Registration: Clubs have confirmed their special
events, and Festival fliers have been printed. 2500 registration forms are being
printed, and four registrations have been received to date.
(2) Transportation: VIP
Transportation will charge $4 per person round trip to the Palladium. We will sell these tickets for $5 to cover the cost of
ribbons which will identify those riding buses.
e. Festival 2002: Contracts
have been signed with Doug Davis, Ed Kremers and Bob VanWest to call for
the Festival 2002.
6.
Correspondence: (a) Letter received from the Contra
Club requesting clarification of our insurance policy. The Contras with a membership of around 100 are
considering joining the Federation for insurance purposes.
7.
Old Business:
a. Tax
Exempt Status: Nothing new
to report.
b. Insurance
Policy: Doug Warne
reported that he had reviewed our insurance policy and everything looks
good. Club members are insured
up to $2000 medical and $1-million liability for any Federation event;
however, members cannot sue
the Federation or each other. The
total insurance policy cost is $841, paid by the Federation. Since the cost break point is 1000
members, adding the Contras to the policy should not be a problem. Doug
offered to contact our insurance representative Irene Ferriera on Maui with
the questions posed by the Contras.
c. All-Oahu
Dance: The May All-Oahu
Dance conflicted with Mother’s Day and was not well attended. After conferring with members of
the Board who were present at the dance, it was agreed to divide the $125
collected at the door between the caller and cuer after deducting expenses. Since Mother’s Day always falls
on the second Sunday consideration will be given next year to either
canceling the May dance or moving it to another Sunday. Permits requests have been
submitted to the City and County for All-Oahu dances through December 2000.
d. Royal Aloha Medallion: Six
people so far have applied for the Royal Aloha Medallion, and Bill Yoeman
on the Big Island reports that he has six additional applications to
submit.
e.
Festival 2001:
(1) Proposed name
change: The question discussed at the last meeting of whether the festival
name should be changed back to Convention was considered again. This matter was not discussed over
the interim by any club other than the Pali Twirlers, which voted to retain
the name “Festival” for at least another year. In the absence of other
recommendations, the name will continue to be Festival 2001.
(2) Rebate contract between the
Federation and Clubs: Henry reported that all clubs have agreed to
sign the contract to rebate 30% of their net profits from special events to
the Federation to fund the Festival. This
agreement will be reviewed annually.
8.
New Business:
a.
Proposal: David
Lemon presented the following motion to the Hawaii Federation of Square
Dance Clubs:
In recognition of the many hours of service
and their personal contributions to the day-to-day operation of the
Federation, it is moved that the Federation waive the annual Festival
registration fees for the Executive Board of Directors and Festival
Chairman.
After discussion, it was agreed that this motion be
voted upon at the next regular meeting to permit adequate time for all
clubs to express their opinions through their representatives or in
writing. Were this proposal to be approved, the total expenditure by the
Federation would amount to $125.
b. Federation
Picnic: Reservations need
to be made for the August Federation picnic normally held at Bellows Field. Since active military are given date preference, it was
suggested that Dan Drumheller be asked to request the date of August 20 for
the picnic. Kim Akagi
suggested that a different locale be checked out closer to Waikiki, such as
the Hale Koa, for those who have transportation problems. She agreed to look into the matter
to see if such a place is available with a pavilion with electricity,
picnic tables, parking, and a beach.
c. Next meeting: Henry reported
that three Federation officers and two representatives will be attending
the National Convention in Baltimore on the fourth Sunday of June, the
normal Federation meeting date. After
discussion, it was agreed to cancel the June 25th
meeting. The next Federation
meeting will be held on July 23rd
.
9. Club
Reports/Events: Note:
Future events are listed on the Web Page, recorded on the Hot Line, printed
in the Current Events Flyer, and shown on the Social Calendar (remember,
written notes are requested to ensure accuracy).
a. All-Oahu Dance:
Sunday, June 11, at the Palladium – Pre Rounds at 6:30 p.m. dance at 7:30
p.m., Andy Scott, caller, Dan Drumheller, Cuer, Federation sponsor.
b. Square Wheelers and Hayseeds: Dancing
Monday night, May 29, at 7:15 p.m. at the Makiki District Park. Beginning June 5th
, dance will be at McCoy Pavillion, Ala Moana Park, 7 – 9:00 p.m., but
dark on June 12. The Bandstand will not be available until some time in
October.
c. 4TH
of July Parade: Sponsor,
Pali Twirlers. Potluck lunch
following the parade at Andy and Rene Scott’s townhouse Recreation Center
(maps available).
d. All-Oahu Dance/Ken Jordan Farewell
Party: Sunday, July 9th
, at the Palladium. The
Federation will sponsor a farewell party and potluck for Ken Jordan, who
will be returning to the mainland in July.
Pre Rounds at 6:30 p.m. dance at 7:30 p.m. Ken will call for his final
All-Oahu dance.
e. Square
Wheelers Anniversary Dance/All-Oahu Dance, August 13th
, at the Palladium. Bill
Peters guest caller.
f. 49th
National Square Dance Convention, Baltimore, MD: June 22 – 24.
Kim and David will be attending the Convention and will set up the
Hawaii Display Table.
g. USA
West Square Dance Convention, Casper, WY: August 9-12.
Tim Voss will be attending.
h. Cultural
Dance Exchange and Tour of China, September 2000: Join Hawaii Dancers for a cultural
exchange with Chinese dancers in Beijing and Lhasa (Tibet). There is a choice of two tours
available: 10 days for $2500 and 21 days for $4500. Contact Ann Todd at 239-6325.
i. Square
Wheelers’ Toys for Tots Dance: December 10th
in conjunction with the All-Oahu dance.
9. Adjournment: The meeting was adjourned at 3:50 p.m. The next meeting
of the Federation will be held on Sunday, July 23, at 3:00 p.m. at the
Kahala Recreation Hall.
Respectfully submitted,
Janet Granich, Secretary
