JULY 23 ’00 FEDERATION MEETING MINUTES
The meeting of July 23,
2000 was convened at 3:00 p.m. at the Kahala Recreation Center.
1.
Attendance: Federation Chairman, Vice Chairman, Treasurer, and
Secretary. The following clubs
were represented: Diamond Heads ‘n Sides, Pali Twirlers, Square Wheelers,
Hayseeds and Tsunamis.
2.
Minutes: The Minutes of the May 28th Meeting were
reviewed. The minutes were accepted with the following corrections: (a)
In paragraph 4.e.“Festival 2002” delete reference to Doug Davis
and Bob Van West, changing the sentence to read “A contract has been
signed with Ed Kremers to call for the Festival 2002.”
(b) In the second sentence of Paragraph 7b.“Insurance Policy”
delete the words “$2000 medical and”, changing the sentence to read “Club
members are insured up to $1-million liability for any Federation event;
however, members cannot sue the Federation or each other.”
3.
Treasurer’s Report: Treasurer Tat Tatsuguchi reported a
balance in checking of $1,510.42
and a balance in savings of $1,846.23,
for a total of $3,356.65. The
Treasurer’s Report was accepted as submitted.
(Note: The June savings
account statement has not yet been received.)
4.
Committee Reports:
a. Advertising and
Recruiting: Chairmen needed.
b. Social Calendar:
Henry reported that preparation of a new Social Calendar is temporarily
suspended
pending reorganization of the
Diamond Heads ‘n Sides following transfer of their caller to the
mainland.
c. Festival 2001:
Tim Voss reported that registration so far has been slow with six
registrations received to date. Two
reservations have been received for the Luau by the Bay and two for the
cruise. Clubs have received
registration forms and members are urged to register for the Festival to
help with its funding. Confirmation
letters will be sent out beginning in August.
5.
Correspondence: (a)
Letter re 2001 National Convention fashion show asking for participants.
6.
Old Business:
a. Tax Exempt Status:
Nothing new to report.
b. Insurance Policy:
Doug Warne noted that contrary to information contained in the May minutes,
the Federation insurance policy does not cover club members for medical
insurance or accidents; guests only are covered
The minutes have been appropriately corrected.
c. Royal Aloha
Medallion: Eighteen people so far have applied for the Royal Aloha
Medallion.
d. Festival 2001:
Rebate contract: All clubs have now signed the contract to rebate 30% of
their net profits from special events to help fund the Festival.
This agreement will be reviewed annually.
e. National Square
Dance Directory: Clubs need to submit any changes they wish to make in
the National Square Dance Directory before August 15.
f. Proposal:
Henry announced that a motion made by David Lemon at the last meeting and
tabled pending club discussion now requires a vote.
David reported that the Hayseeds and the Square Wheelers support his
motion to waive the annual Festival registration fees for the Executive
Board of Directors and Festival Chairman. Doug Warne reported that the Pali
Twirlers also support the proposal. After
discussion it was agreed, with two abstentions, to adopt the following
proposal:
In
recognition of the many hours of service and their personal contributions
to the day-to-day operation of the Federation, it is moved that the
Federation waive the annual Festival registration fees for the Executive
Board of Directors and Festival Chairman.
g. Federation Picnic:
Kim Akagi reported that she had been unable to locate an alternate location
for the Federation picnic closer to Waikiki.
Henry reported that he and Janet had checked out Waimanalo Beach
Park and found that they have a covered pavilion, available electricity,
tables and chairs, and an excellent beach.
The date of August 20 is available and has been tentatively reserved
for the picnic from 12:00 Noon until 4:30 p.m.
A map will be distributed for those who don’t know the location of
the beach park.
8.
Club Reports/Events: Note: Future events are listed on the Web
Page, recorded on the Hot Line, printed in the Current Events Flyer, and
shown on the Social Calendar (remember, written notes are requested to
ensure accuracy).
a. Diamond Heads ‘n
Sides special dance with mainland guest caller: Friday, August 4th
at the Kahala Recreation Center. Pre-Rounds
at 7:00, dance at 7:30 p.m., Dan Drumheller, Cuer.
b. Square Wheelers
Anniversary Dance: Sunday, August 13th, at the Palladium
with Bill Peters guest caller. Pre-rounds at 6:30 dance at 7:30 p.m. Dan Drumheller, Cuer.
c. USA West Square
DanceConvention, Casper, WY: August 9-12.
Tim Voss will be attending.
d. Cultural Dance
Exchange and Tour of China, September 2000: Join Hawaii Dancers for a
cultural exchange with Chinese dancers in Beijing and Lhasa (Tibet).
Contact Ann Todd at 239-6325.
e. Round Dance
Christmas party: Sunday, December 10, at the Ala Wai Palladium, 7:00
– 9:15 p.m.
f. Square Wheelers’
Toys for Tots Dance: Sunday,
December 17th , at the Ala Wai Palladium.
9.
Adjournment: The meeting was adjourned at 3:45 p.m. The next meeting
of the Federation will be held on Sunday, August 27, at 3:00 p.m. at the
Kahala Recreation Hall.
Respectfully submitted,
Janet Granich, Secretary
