JANUARY 7 ‘01 FEDERATION MEETING MINUTES
The January 7, 2001,
Federation Meeting was convened at 3:00 p.m. at the home of David Lemon.
1.
Attendance: Henry
Staehle, Chairman; Douglas Warne, Vice Chairman; Tat Tatsuguchi Treasurer;
and Janet Granich, Secretary. The
following clubs were represented: Hayseeds,
Square Wheelers, Pali Twirlers, and Tsunamis.
2. Minutes: The Minutes of the November 18,
2000, meeting were reviewed. No
corrections were noted and the minutes were accepted as submitted.
3.
Treasurer’s Report: The Treasurer’s report was distributed
for review. The balance in
checking, as of 1/1/01 was $8,095.29, and in savings as of 9/30/00 was
$1,864.79 for a total of $9,960.08. A
report of bank activity for the year 2000 was also distributed for review.
4. Committee Reports:
a. Hawaii State Festivals:
(1) Festival 2001: Tim Voss reported that as of January 4, a
total of 121 people have registered for the Festival. A Festival checklist was
distributed and commented upon.
(a) Festival Permit: Dave indicated that although a permit has not
yet been received, the Festival is included in the City & County’s
schedule of events for the month of January.
(b) Dance Schedule: The proposed dance schedule was passed around
for approval and final proofing, pending possible changes from Yona who is
currently out of town. Printing
charges will be covered by the Tsunamis.
(c) Stuffing Party: A potluck stuffing party will be held Sunday,
January 14 at 11:00 a.m. at the home of the Schneidermans in Kailua. All members are invited to attend.
(d) Budget: Tim
reported that with the exception of the callers and cuers all major
expenses have been paid. Their
expenses should approximate $2500, and it is expected that the Festival
will break even.
(e) Volunteers: Volunteers
are needed for the following activities:
1) Packet
stuffing on Sunday, January 14 at 11:00 a.m. at the Schneidermans’ home
in Kailua.
2) People to
distribute packets at Outrigger East, 150 Kaiulani Ave. on Sunday, Monday,
and Tuesday, January 21–23, from 1:00 – 3:00 p.m., at a location in the
hotel to be determined (hopefully in the lobby). Note: Metered on-street parking is
usually available on Nohonani St., or Kanekapolei, one block Ewa or mauka
of the hotel.
3) Hosts
and hostesses to pass out programs and sit at the information table during
the Festival.
4) People to
distribute packets and handle last-minute financial transactions for the
first hour each night during the Festival.
5) Kim
Akagi agreed to host the callers and cuers Hospitality Room.
(2) Festival 2002: Tim reported
that he has mailed out 250 flyers with early bird registration forms to all
callers and cuers as well as a group from Texas which is planning to
charter a flight.
5. Correspondence: (1) Confirmation letters sent to
all Festival registrants. (2) Letters sent to approximately 25 Oahu dancers
who have not registered for the Festival, enclosing registration forms and
special event flyers. (3) Approximately 5 letters to registrants concerning
errors in amounts, special requests, and inquires regarding the Festival.
(4) E-mail correspondence with Steve Strong regarding the Maui No Ka Oil
Festival; mailing labels of all Hawaii dancers sent to Steve for
distributing flyers and registration forms for the Maui Festival.
6. Old Business:
a. 2001 Festival
Special Events: It was noted that participation in special events by
local members has been slow this year.
Representatives were asked to urge their club members to support the
special events.
(1) Polynesian Cultural Center, Monday, 1/22/01: 37 are registered.
Kamaainas plan to wear square dance attire and arrive at 4:30. Exchange Dance and Welcoming Ceremony will be at 6:00
p.m. with Andy calling two tips.
(2) Luau by the Bay, Tuesday, 1/23/01: 44 are registered. (Last year 157 were served.) The event will begin at 4:30 p.m.
rather than 4:00 p.m. as last year, and buses should plan to arrive at 4:30
p.m. Coffee, punch, and snacks
will be available upon arrival and a tour of the facility will be conducted
from 4:30 – 5:30. Dinner will be served at 5:30 p.m. Bus drivers will be served dinner
and the buses should plan on leaving at 9:30 p.m.
(3) Trail-in and Local Callers Dance on Wednesday, 1/24/01. Nasser Shukayr of Lou Mac Records
will be featured caller and Dan Drumheller will cue. Cost is $5.00 at the door, if not
registered.
(4) Whale Watching and Dance Cruise on Sunday morning, 1/28/01: 33
are registered. 66 are needed
for break-even and efforts will be made during the Festival to sell
additional tickets.
b. Insurance: The Federation insurance payment is
due this month. Doug will contact Irene Ferreira on Maui to find out why we
have not received an invoice. Henry
has the policy.
c. Tax Exempt Status: Nothing new to
report. It was noted that the
Federation’s tax year ends January 31, so all bills should be submitted
and escrow accounts paid by January 30.
7. New Business:
a. Nominating
Committee: Tat announced that he would be resigning as Treasurer of the
Federation. Henry agreed to
continue his second-of-three-year term as Chairman and Doug will continue
his second-of-two-year term as Vice Chairman. Janet has completed her third
year on the Board but has agreed to accept nomination for the office of
Secretary for another three-year term.
A new Treasurer is needed and club representatives were asked to
poll their members to find out who would be willing to be nominated for the
post of Federation Treasurer or Secretary.
b. Ala Wai Clubhouse as new
venue for Square Dancing: David reported that he has been communicating
with City Hall in an attempt to secure a permanent weekly night at the Ala
Wai Clubhouse for Square Dancing. He
said he has pointed out to the Mayor that the Ballroom dancers have
monopolized the Palladium, leaving little space available for other
activities. As a result of his
efforts, beginning June 1 Sunday nights have been offered to the
Federation. He said he will propose to the Square Wheelers and Hayseeds
that they change their dance schedule from Monday to Sunday nights and
accept the offer. The
Federation could still host the All-Oahu dances on the second Sunday of
each month, if desired, and special dances planned by clubs would also be
honored. Dancers should now
make a special effort to come out to the Sunday evening dances to justify
the permanent use of the Ala Wai Palladium. Dave said he will continue to
push an option for another night and needs to know which night is most
popular. Details can be worked
out with any clubs regarding special dances.
8. Club Reports/Events: Future
events are listed on the Web Page, recorded on the Hot Line, printed in the
Coming Events Flyer, and shown on the Social Calendar (remember, written
notes are requested to ensure accuracy).
a. Pali Twirlers: Nothing to report.
b. Square Wheelers and
Hayseeds: See paragraph 7.b. above.
Valentines Dance at the Ala Wai on February 11th
.
c Maui Mixers:
The Maui No Ka Oi Festival will be held April 26-29, 2001. Dennis Farrar
(The Great Yodeler) from Glendale, Arizona, and Maui’s Bill Peters will
be callers.
d.
All-Oahu Dance: January 14th
at the Ala Wai Clubhouse. Round
dancing at 6:30 p.m., square dancing at 7:30 p.m. Andy Scott calling, Dan Drumheller,
cuing.
e.
USA West: The next USA West Convention will be held in August
2002, in Boise, Idaho.
f. National
Conventions: The next National Convention will be held June 27-30 in
Anaheim, CA, in 2001, in Minneapolis in 2002, and in Oklahoma in 2003.
9. Next Meeting: The Annual Meeting
and election of officers will be held on January 27, 2001, at 5:30 p.m., in
the Ala Wai Palladium Ballroom in conjunction with the 2001 Festival.
10.
Adjournment: The meeting
was adjourned at 4:30 p.m.
Respectfully submitted,
Janet Granich, Secretary
