MAY 20, 2001 FEDERATION MEETING MINUTES
The May Federation Meeting was convened on
Sunday, May 20, at 3:00 p.m., at the Red Hill Community Center.
1. Attendance: Federation Chairman, Vice Chairman, Treasurer, and Secretary. The following clubs were
represented: Hayseeds, Pali
Twirlers, Square Wheelers, and Tsunamis.
2. Minutes: The Minutes of the
April 28th meeting were reviewed. No
corrections were noted and the minutes were accepted as submitted.
3. Treasurer’s Report: The Treasurer’s report was distributed for
review. The balance in
checking as of 5/20/01 was $2,275.76, and in savings $1,569.79, for a total
of $3,845.55. The Treasurer
noted that the Federation's assets are approximately $1,000 below that of
last year. Checking and
Savings Registers for 3/1/01 through 5/21/01 were also distributed. The Treasurer's Report was accepted
as submitted.
4. Committee Reports:
a. 2001Hawaii State Festival: TimVoss reported that 41 Federation members
have registered so far for the Festival, creating an income of $820. A final draft of the special event
flyer and registration form was distributed for approval and they will go
to press this week after minor changes are made.
(1) Volunteer Schedule: The signup sheet for Festival volunteers
has been distributed to all clubs but no response has yet been received. Volunteer help will be greatly
appreciated by those who have worked in the past, especially during the
Saturday night cleanup.
(2) Special Events:
(a) Square Wheelers: Dave reported that
the Square Wheelers will be holding its "Aquarium Adventure"
special event at the Waikiki Aquarium on Monday, January 21. A $10 admission fee will include a tour of more than 200
marine exhibits, refreshments and square dancing on the lawn from 7:00-9:30
p.m.
(b) Pali Twirlers: The Pali Twirlers plan to hold their Luau
by the Bay event the same as last year, except there will be no Hawaiian
games because Bishop Museum has declined to loan them out.
(c) Hayseeds: The
Hayseeds plan to hold their usual Wednesday night square and round dance
event with local and guest callers. Squares and rounds will be held in
separate halls.
(d) Tsunamis: Tim is again planning to hold the
Whale Watching cruise on Sunday morning following the Festival. Dancing will be held in the Nova
room where breakfast and lunch will be served buffet style. Because the
Star of Honolulu has raised its prices this year, the cost will be $50.
(3) Publicity: With only one month to go before
the National Convention, immediate arrangements must be made with the
Hawaii Visitors Bureau to pickup copies of their brochures, maps, posters
and pineapple stickers for transportation to the Convention. Considerable shipping costs could
be saved if those attending the Convention would agree to help transport
the material.
5. Correspondence: Nothing
of significance.
6. Old Business:
a. Club dues: Henry reported that the
question of raising club dues to cover Federation fixed expenses such as
the Post Office Box, telephone hotline, insurance and other incidentals was
discussed at the Maui meeting. Because
some dancers belong to more than one club it was suggested that each dancer
pay yearly dues directly to the Federation.
$7.50 each would cover the Federation's fixed expenses of $1500 and
would be in lieu of the current $50 per club dues. Since dues for this year have already been paid a
decision on this matter will be made at the Annual Meeting next January. Federation officers will continue
to look for ways to reduce costs.
Input from all clubs is
requested on this subject.
b.
Telephone Hot Line: David reported that a usage evaluation by
the Telephone Company of the Hotline would be available by the end of the
month. Currently we have four
hotline mail boxes: Opening; Oahu Activities; Neighbor Island Activities,
and Classes, at a cost of $10 per box. If we can condense this information into one box, we
should be able to cut monthly expenses to a little over $15 vs. the current
$45.
c. Address book: Janet reported
that the draft of the new address book would be completed this week. David offered to print the book, as
he did two years ago, using the green cover stock left over from the
Festival programs.
d. Tenderfoot Dance Media Effort: Dave reported that the
Square Wheelers are sponsoring a major media effort to recruit new dancers
and public announcements have been issued to 30 media people for a
"Tenderfoot Dance" to be held on June 3rd at the Ala Wai
Palladium from 6:30 - 9:30. Channels 4 and 2 will include Square Dance
Exhibitions on May 25th and June 1st, respectively. There will be public service
announcements on KHVH and PBS. Press releases and informational material
have also been issued to all newspapers. Midweek, The Star Bulletin and the
military newspapers will have a paid ad. Greeters and angels are needed at 6:30 p.m. on June
3rd
e. Future of
Second-Sunday-All-Oahu Dance: Noting that the Square Wheelers have
reserved every Sunday at the Palladium for classes and dances beginning in
June, Henry asked David about the future of the All-Oahu Dances,
traditionally held on the second Sunday of each month over the past two
years. David confirmed that no
plans have been made to continue these dances, although requests for
special dances on Sundays will be honored for those clubs reserving dates
for the Palladium in advance. At
this time, the Pali Twirlers requested and were granted Sunday, October
28th for their Fall Fling dance.
7. New Business:
a. Hearing Enhancement Device: Dave reported that Steve Strong from Maui had contacted him with
the suggestion that the Federation purchase a Williams Hearing Enhancement
System device. This device
works very well for hearing-impaired dancers. The initial cost would be
approximately $600. The device could be rented out to other clubs holding
festivals for $50 to help reclaim this investment. Dave noted that this is a very good
idea, but it cannot be acted upon at the present time because no money is
available in the Federation budget. The
possibility of outside funding options will be considered.
8. Club Reports/Events: Future events are listed on the Web Page,
recorded on the Hot Line, and printed in the Coming Events Flyer (remember,
written notes are requested to ensure accuracy).
a. Tenderfoot Dance sponsored by
the Square Wheelers: Sunday, June 3rd, from 6:30 - 9:30 p.m. at the Ala
Wai Club House. Greeters and angels are urged to attend this major
effort to interest new dancers.
b. Pali Twirlers: The Pali
Twirlers will be hosting their annual October dance on the last Sunday of
the month. It will be renamed
the Fall Fling, replacing the former Halloween dance.
c.
Square Wheelers and Hayseeds: Dave reported that Anne
Zapotocky is doing well in the hospital after falling and injuring her hip.
d. Federation Picnic: The
annual Federation picnic has been scheduled for Sunday, August 19th at
Bellows.
e. All-Oahu Dance: The May 13th
dance at the Palladium was successful, with 32 dancers attending.
f. USA West: The next USA West
Convention will be held August 21-24, 2002, in Boise, Idaho.
g. National Convention: Dave reported that as
of March 31st, 26 dancers from Hawaii would be attending the National
Convention in Anaheim from June 26-30.
9. Next Meeting: There will be no June Federation meeting due to
the National Convention. The July meeting location will be announced at a
later date after it is determined if classes will be held on Sundays at the
Palladium.
10. Adjournment: The meeting was adjourned at 4:00 p.m.
Respectfully submitted,
Janet Granich,
Secretary
