AUGUST 3, 2001 FEDERATION MEETING MINUTES
The July Federation Meeting, which was postponed
from July 22, was convened on Friday, August 3, at 7:00 p.m., at the Red
Hill Community Center.
1. Attendance: Federation Chairman, Vice Chairman, Treasurer, Secretary and
Festival Chairman. The
following clubs were represented: Hayseeds,
Pali Twirlers, Square Wheelers, and Tsunamis.
2. Minutes: The Minutes of the
May 20th meeting were reviewed. No
corrections were noted and the minutes were accepted as submitted.
3. Treasurer’s Report: The Treasurer’s report was distributed for
review. The balance in
checking as of 7/26/01was $2,208.76, and in savings $1,577.45, for a total
of $3,886.21. The Treasurer
reported that fixed expenses are below normal so far and we are keeping
well within the budget.
4. Committee Reports:
2002 Hawaii State Festival: TimVoss reported that 41 local dancers and two
mainland dancers have registered for the Festival, for a total of 43.
(1) Volunteer Schedule: Response to the "Festival Signup
Sheet" has been slow. Volunteers
are needed to serve as greeters, to help with the decorations on Thursday
afternoon, and to clean up on Saturday night.
(2) Special Events:
(a) Square Wheelers: Dave reported that
the Square Wheelers are proceeding with plans for their "Aquarium
Adventure" at the Waikiki Aquarium on Monday, January 21. The $10 admission will include a
tour of the marine exhibits, refreshments and dancing on the lawn from
7:00-9:30 p.m.
(b)
Pali Twirlers: The Pali Twirlers will hold their Luau by
the Bay the same as last year.
(c) Hayseeds: The Hayseeds will hold their usual
Wednesday night square and round dance event with local and guest callers.
(d) Tsunamis: Arrangements are in place for the
Whale Watching cruise on Sunday morning following the Festival. Two callers have been invited to
participate and have accepted. A
guarantee will be required but they have the option of backing out if there
is not enough interest.
5. Correspondence: (1)
A few e-mail requests for registration forms and special event fliers have
been received and have been answered.
(2) New address books have been mailed to Bill Yoeman and Deed
Reimer of the Big Island and to Steve Strong on Maui.
6. Old Business:
a.
Federation dues: Henry reported that the
Rainbeaus 'n Belles, the Hi-Low Plus Club and the U-Turners, from the Big
Island have considered and support the proposed change in Federation dues
to $7.50 per member per year to cover fixed expenses. A request for
information regarding what the Federation does with the money was received
and it was suggested that a letter be prepared containing the Federation's
budget for the year, with reference to the Constitution as a resource. Since the dues for this year have
already been paid a decision on this matter will be held at the Annual
Meeting next January. Federation
officers will continue to look for ways to reduce costs.
Input from
all clubs is requested on this subject.
b.
Telephone Hot Line: David reported that a usage evaluation by
the Telephone Company of the Hotline shows an average of one call per day
over a 30-day period. We have
now cut back from four mailboxes to one with three minutes of recording. This cutback has reduced our cost
from $44 to $29 per month.
c.
Insurance: Doug reported that he wrote to United Square Dancers
of America about the availability of liability insurance for Hawaii because
they offer a better deal than the one we now have. However, he received a letter back
informing him that they won't extend the offer to Hawaii, so we are back
where we started.
d. Web page: Dave reported
that our Web page has had 3,161 visitors since the first of the year. This appears to be a productive way
of getting our information out and he suggested that we consider hosting
our own domain name; i.e., squaredancehawaii.org at approximately $15 per
month.
e. National
Convention in Anaheim: This year's National Convention was somewhat
smaller than usual with 13,067 attending. Hawaii's dancers reported having
a wonderful time, with excellent callers and a more compact convention
center. The Federation
officers were able to hand-carry sufficient Hawaii Visitors Bureau
brochures, maps, posters and pineapple stickers to the Convention so that
an attractive and well-stocked booth could be created and maintained. David reported that he will
summarize our efforts with the Hawaii Tourism Authority with the thought
that they will further support us in the future by creating and shipping a
professional display board to convention destinations.
f. Address Book: Henry reported that the Address Book had been completed
and distributed.
g. Hearing Enhancement
Device: David reported that the Maui Mixers
had bought one of Bob Keller's hearing enhancement devices and Andy is
using the other set at the Sunday night dances.
h. All-Oahu Dance: The All Oahu dances are now
defunct, but have been replaced by the Square Wheelers student dances from
6-8:00 p.m. and club dances from 7:30 - 9:30 p.m. on Sundays. However, the Federation has applied
for a Parks Dept. Permit for one Tuesday night each month, so the All-Oahu
dances may be resumed in the future. Joan
of the Parks Department has said she will try to accommodate us, and the
matter is pending.
7. New Business:
a. Change in date and time for
Federation meetings: After
discussion it was agreed to change the Federation meetings to the last
Friday of each month at 7:00 p.m. at the Red Hill Community Center.
b. Equal access to park facilities: David Lemon reviewed his progress
in attempting to get the Parks Department to provide fair and equitable
access for all groups and organizations requesting use of the Ala Wai Golf
Course Palladium. He
summarized the results of his ballroom monitoring and the shortfalls in the
Parks Department's Application and Permit process. David expressed concerns over the
lack of a positive response to his formal requests and suggested that legal
action may be required to correct the favoritism and discrimination
apparent in the reservation process. After discussion it was moved,
seconded and unanimously agreed to authorize David to inquire into an
appropriate legal recourse, including the steps necessary to formally
resolve the issues within the courts, to ensure equal access to the City's
park facilities.
c. Aloha
Festival Marketing initiatives. We
need to create a plan of action and increase our efforts to attract dancers
to our Festival. August 15 is
the deadline for placing ads in the American Square Dance Magazine and an
ad should be placed in the Southwest Dancers magazine. As in the past, letters need to be
mailed to clubs and individuals who have previously attended our
conventions and Canadian and Western States Square dance organizations
should be sent letters, registration forms and flyers. These efforts should be completed
before the next meeting to be meaningful.
Links back to Hawaii on other Websites are also a possibility. David
and Kim offered to subsidize the high cost of postage for these mailings. Members who will be dancing on the
mainland should be asked to carry and distribute registration forms and
flyers to any clubs they may be visiting.
d. Federation
Picnic: The Federation
picnic originally scheduled for Sunday, August 19 was cancelled due to its
interference with Sunday evening student classes. Dan has reported that Bellows is
not available any Saturday in August or September. David reported that the Wailuna
Lodge at the top of Kaahumanu St. in Pearl City is available on Saturday,
September 22 for a $5.00 cleanup fee and an additional $10 if we barbeque. After discussion, it was moved,
seconded, and unanimously agreed to reserve the Wailuna Lodge on those
terms for that date.
8. Club Reports/Events: Future events are listed on the Web Page,
recorded on the Hot Line, and printed in the Coming Events Flyer (remember,
written or e-mail notes are requested to ensure accuracy).
a.
Pali Twirlers: The Pali Twirlers will be hosting their Fall
Fling on Sunday, October 28.
b. Square Wheelers and Hayseeds:
Dave reported that the Square Wheelers signed up 31 paid students as a
result of the Tenderfoot Dance in June, and 28 are still dancing. Greeters and angels are needed from
6:00 - 8:00 p.m.at the Palladium on Sundays.
c.
Federation Picnic: The Federation picnic and BBQ, formerly
scheduled for Sunday, August 19th at Bellows was cancelled because of its
interference with Sunday evening student classes. It has been rescheduled for
Saturday, September 22 at the Wailuna Lodge (top of Kaahumanu St., Pearl
City)
d. Tsunamis:
Tim reported that the Tsunamis will be hosting a special dance in February
with Brent Lively calling. More
details will be reported at the next meeting.
e. USA West: The next USA West
Convention will be held August 21-24, 2002, in Boise, Idaho.
9. Next Meeting: The
next meeting will be held on Friday, August 31st at 7:00 p.m. at the Red
Hill Community Center.
10. Adjournment: The meeting was adjourned at 8:05 p.m.
Respectfully submitted,
Janet Granich,
Secretary
