JULY 25, 2002 FEDERATION MINUTES

 The July Federation Meeting was convened on Thursday July 25, at 6:35 p.m., at Pohi Nani.

1.    Attendance:  Federation Chairman, Vice Chairman, Secretary, and Festival Registrar.  The following clubs were represented:  Pali Twirlers, Square Wheelers and Hayseeds, and Tsunamis.

2.    Minutes:  The minutes of the May 31 meeting were accepted as submitted. 

3.    Treasurer's Report: The Treasurer's report was distributed for review.  The opening balance as of 2/1/02 was $2,866.20. Income was $2,363.09 and expenses were $1,636.88 for a balance in the checking account as of July 25, 2002 of $3,592.41. The Treasurer's Report was accepted as presented.

4.    Committee Reports:

            a.   2003 Hawaii State Festival: 

                  (1) Chairman's Report:  Nothing new to report since the last meeting.  Letter contracts for the selected festival callers and cuers will be mailed on 5 August.

                  (2) Registrar's Report:  Henry reported that 44 people have registered for the festival, for total receipts of $1250.  He noted that the last four to register signed up for all the events and there have been a number of inquiries.

5.    Correspondence:

            a.  State Department of Consumer Affairs:  The Federation has registered with the State Department of Consumer Affairs for a business license.

            b.  NSDD Ad for 2004 Festival:  We have received invitation from the National Square Dance Directory to publish our usual ad for the 2004 Festival.  It has been discounted  50%.   Although we will not know until after the 2003 Festival that there will be a festival in 2004, this ad is crucial to our attendance and must be placed before Aug. 15th to be effective in apprising 2003 dancers of our festival. 

            c.  Orders for 2003 National Square Dance Directory:  Dave announced that the directory is available for half-price if 12 copies are ordered ($5 for 12 and $9.95 if ordered singly).  He asked anyone interested to contact him.

6.    Old Business:

            a.  Club Roster updates:  The secretary reported that updates to the 2001 Address Book have been completed and will be distributed with the July minutes.

            b.   2002 National Convention:  Dave reported that 8,000 dancers attended the Convention held in St. Paul, MN, and that he had seen the Seemans and Michiyo Porter from Japan there.  However, the Showcase Of Ideas’ display tables this year were inconveniently located and the Hawaii  table was  not well attended.

7.    New Business: 

            a .  USA West Convention, Boise, Idaho:  Tim and Melissa Voss and the Fullaways from Maui will be attending the Convention in August.  Our promotional supplies will  be sent to Boise for Dave Fullaway's distribution there.  Although the option existed of moving the display supplies used at the National Convention to the USA West Convention, it has been decided not to do so because of logistical and cost considerations.  

b.  2003 National Convention, Oklahoma City:  Dave announced that a packet will be mailed out to each club with the July minutes on the 52nd National Convention in Oklahoma City.

c.   Federation Beach Party & Picnic:  The annual Federation beach party and picnic will be held at Bellows Field on Saturday, August 17th.  Tim Rogers is arranging for gate access.  Soft drinks and utensils will be furnished.  Ideas for games and activities are requested.  Bellows is now charging $50 (non-refundable) for clean-up, so a $2 fee will be assessed to cover that charge.   Lunch will begin promptly at 12:00 Noon.

8.    Club Reports and Activities:  Future events are listed on the Web Page, recorded on the Hot Line, and printed in the Coming Events flyer.

a.   Maui Clubs:  Information on the annual Maui No Ka Oi Festival is available on the Web page. Steve Minkin, caller and cuer from California, will be featured.

b.   Big Island Clubs:  Janet reported that she had heard from Bill Yoeman who has been conducting classes twice a week. He reported three new club members for his caller-run clubs.

c.  Pali Twirlers:  Joan reported that the 4th of July Parade was successful, but that we did not win first place this year.  The fact that our sound was not very audible may have detracted from our presentation.  Dave said he would address the sound problem for next year's parade.

d.  Square Wheelers and Hayseeds:  Dave reported that the Square Wheelers will graduate their students on August 4. On August 11 they will begin dancing basic mainstream with introduction to Plus from 6:30 to 8:00 and  Plus dancing from 8:00 to 9:30 p.m. The club is asking experienced dancers to show up for the early mainstream dance.

            e.  Tsunamis:  Nothing new to report.

f.   USA West:  Tim raised the question of whether Hawaii would be interested in hosting a USA West convention.  Dave said that he has turned over a National Convention bid package to the Hawaii Visitor and Convention Bureau  to look at and they have asked for an opportunity to review the USA West requirements.  .  Dave indicated that  the National  requirements and perks may be too expensive for Hawaii to host a convention.              

9.   Next Meeting:  The next meeting time and location will be announced at a later date

10. Adjournment:  The meeting was adjourned at 7:05 p.m.

        Respectfully submitted,

        Janet Granich, Secretary