May 98
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29 May 1998

Note: Next meeting will be held Sunday June 14th at the Kahala Recreation Center (4:30 PM) due to Father’s Day.

Subj: May ’98 Federation Meeting Minutes

1. The May 1998 Federation Meeting was convened at 4:3 p.m. on May 17th, 1998 at the Kahala Community Center.

  1. Attendance: The Federation Vice-Chairman, Secretary, and Treasurer were in attendance. The following clubs were represented: Aloha Paradise Dancers, Hayseeds, Diamond Heads & Sides, Pali Twirlers, North Shore Twirlers, and Square Wheelers.
    a. A total of 15 Federation members and guests were in attendance.
    b. The Vice-Chairman opened the meeting and made welcoming remarks.
  2. Minutes: The minutes for the April 1998 Regular Meeting were reviewed. The minutes were accepted as published.
  3. Treasurer’s Report: The Treasurer’s report was distributed for review. The balance was $1,990.20 in checking and $5,218.73 in savings for a total of $7,208.93. Following a brief discussion, the Treasurer’s report was accepted subject to audit.
  4. Committees: Each Committee Chairperson present gave a brief outline of their duties and progress.
    a. The Convention Chairman, Mr. Robert Keller, was not able to make the meeting.
    b. The Advertising Chair, Ms. Melissa Tjoe, discussed her progress in obtaining free advertising in the local newspapers and trade publications. Currently the only free advertizing she has found is with the Downtown Planet. She is asking for suggestions to follow-up.
  5. Correspondence: No significant correspondence was received.
  6. Old Business:
    1. Revised By-Laws
      1. Inputs were received from Messrs. Strong, Gallagher, and McNeil. Thank you to those gentlemen for contributing their ideas, suggestions, and comments.
      2. The Chairman will review the recommendations and submit revised By-Laws at the June meeting.
    2. The 1998 Federation Address Books have been distributed. Please submit any changes or corrections to Tina Maria Jordan.
  7. New Business:
    1. September – National Square Dance Month: take the following back to the clubs for input at the next meeting:
      1. Max effort to interest new members in Square and Round Dance activities.
      2. Club and member recommendations requested for special events and activities to recruit new members. Church groups, social clubs, school activities?
      3. Establish and coordinate new entry-level classes. Time/Place/Instructors
      4. Establish media (TV/Radio) contact and exposure (Anyone has a point of contact?)
      5. Advertising campaign plan.
      6. Committee Head/Volunteers?
      7. Club initiatives
    2. Convention buttons – give-aways for National convention attendees.
      1. Motion was made for the federation to fund $300.00 toward the purchase with the executive committee making determination of what to buy. After an extended discussion, the motion was carried.
    3. Historian – no history of Federation activities is available. Take to clubs for determination if this position is wanted.
  8. Club Reports: Each Club Representative was given an opportunity to detail their club activities. Special items of note included:
    a. Aloha Paradise Dancers have invited the A-1 students to dance with them. Also, APD will not dance in June due to their caller being away. One exception – June 11th they will have a visiting caller from Japan.
    b. Square Wheelers anniversary dance is in August.
    c. Pali Twirlers are participating in the 4th of July parade in Kailua. All are welcome to join them. There will be a picnic afterward.
    d. Tsunamis are working to set up a mainstream/plus level dance with visiting caller Rod Braddish on the 12th or 13th of June.
    e. Square dance videos are still available.
    f. June 1st deadlines for Mauna Kea Roundup. See Flyer –Get the word out? Encourage attendance.
    g. Senior Citizens Fun Night: May 29th at One Kalakaua Senior Citizens Living Center with Andy Scott. Couples needed. Contact Dave Lemon.
    h. National Convention in Charlotte, NC June 25-27th.
    i. USA West Convention in San Francisco in July.
  9. Next Meeting: The next meeting of the federation will be held Sunday June 14th at the Kahala Recreation Center (4:30 PM) due to Father’s Day on June 21st.
  10. Meeting was adjourned at approximately 5:15 p.m.

Respectfully submitted,

Linda A. Bonney, Secretary