July 13,1998

Note: Next meeting will be held Sunday July 12th at the Kahala Recreation Center (4:30 PM).

Note: Federation Minutes, Hot Line Narrative, and Coming Events are posted on the World Wide Web at: http://members.aol.com/kjordansdc/dncghaw.html. Please notify the Federation Secretary at bonneyl@hqpacaf.af.mil if you no longer need a paper copy of the minutes.

Subj: July ’98 Federation Meeting Minutes

The July 1998 Federation Meeting was convened at 4:30 p.m. on July 12th, 1998 at the Kahala Community Center.

1. Attendance: The Federation Chairman, Vice-Chairman, Secretary, and Treasurer were in attendance. The following clubs were represented: Aloha Paradise Dancers, Hayseeds, Diamond Heads & Sides, Pali Twirlers, and Square Wheelers. Local caller, Mr. Ken Jordan was in attendance.

  1. A total of 11 Federation members and guests were in attendance.
  2. The Chairman opened the meeting and made welcoming remarks.

2. Minutes: The minutes for the June 1998 Regular Meeting were reviewed. The minutes were accepted as published.

3. Treasurer’s Report: The Treasurer’s report was distributed for review. The balance was $824.78 in checking and $4,250.97 in savings. The Treasurer’s report was accepted subject to audit.

4. Committees: Each Committee Chairperson present gave a brief outline of their duties and progress.

  1. Advertising – chairperson was unavailable.
  2. Social Calendar – no inputs have been received from the outer islands; missing St. Patrick’s Day dances, Mauna Kea RoundUp, Maui No Ka Oi, and Hotfoot Stomp dates through 2000.
  3. Coming Events – copies were distributed at the meeting. These are on-line and posted on the web page.
  4. Hotline Coordinator – hotline was updated as of July 12th and events are also on the web page.
  5. The Convention Chairman, Mr. Robert Keller, was not able to make the meeting. Dave Lemon gave an update.

    1) A list of convention committee jobs with job descriptions was handed out to each club representative (to be mailed to clubs unable to attend). We are asking that federation reps canvass their club members for volunteers to take these jobs.

    2) The Outrigger Hotels are working lodging issues for people interested in attending the convention. This includes vendor hospitality suites and caller/cuer accommodations.

    3) JBL (Japan Travel Bureau) has a team in Honolulu working to determine how best to promote the convention over in Japan.

5. Correspondence:

  1. 2000 Convention will be listed in the 1999 National Square Dance Directory under Festivals. Also see "New Business."
  2. 48th National Square Dance Convention in Indianapolis, IN is scheduled for June 23rd – 26th, 1999. Received a fashion show invitation and are looking for volunteers. Convention registration forms are available. If anyone plans to attend and would like to represent us in the Fashion Show, please let us know. Kim Akagi and David Lemon represented us in this year’s show. Thank you Kim and David.

6. Old Business:

  1. September – National Square Dance Month

    1) Chairman’s Letter – sent out with last month’s minutes. Looking for responses.

    2) Club activities – please send details of proposed activities for federation support.

    3) Committee Heads/Volunteers – looking for responses.

  2. Revised By Laws are still being worked.

7. New Business:

  1. Convention Registrations Fees for minor children. Following extensive discussions, a motion was made and seconded to establish a fee of $12.50 for children under 17. An intense discussion ensued along with a review of the National and Regional Convention Policies. The motion was carried.
  2. Federation Potluck Picnic/Beach Party & Dance will be at Bellows AFS "B" Pavilion on August 16th from 11:00 a.m. to 4:00 p.m. A vehicle DoD Decal is required for base access or contact Andy Scott at 254-2333 to register your name with gate guards. Get dialogue going to highlight this event. Please bring enough potluck to share. Federation will provide plates, forks, spoons, and napkins.
  3. National Square Dance Directory Club listings/corrections are due August 15th.
  4. Aloha State Year 2000 Convention. Looking for Special Planning, Activities, and Slogans. Please give us your ideas for discussion next meeting.
  5. Checking and Savings Account Management – motion was made, discussed and carried to accomplish the following:

    1) Consolidate both accounts with Bank of Hawaii.

    2) Provide Deposit cards for executive board members to deposit income with Bank of Hawaii Business Center Account.

  6. Hawaii State Dance Costumes – Recommendations: The question brought up is "Are you in favor of adopting a standard color scheme/pattern as a Hawaii State costume? Purchase and wear are optional. Please solicit responses from your club members and ideas if there is a positive response.

8. Club Reports: Each Club Representative was given an opportunity to detail their club activities. Special items of note included:

  1. Aloha Paradise Dancers have invited the A-1 students to dance with them.
  2. Deadline for Mauna Kea Roundup extended to July 15th. See Flyer –Get the word out. Encourage attendance. Dates are Sep 11th – 13th.
  3. National Convention was held in Charlotte, NC June 25-27th. 11 Hawaii dancers attended. There were 13,000 total. Over 1,500 Convention flyers/registration forms were picked up.
  4. USA West Convention in San Francisco – July 22nd – 25th. Six Hawaii dancers plan to attend at this time. A display with flyers was sent.
  5. 48th National Square Dance Convention, Indianapolis, IN is scheduled for the 23rd – 26th of June 1999. Get your registrations in earlier and plan your accommodations to fit your needs.
  6. Pali Twirlers and supporting clubs participated in the 4th of July parade in Kailua. There were two squares + children. They were rained on at the reviewing stands, but a good time was had by all. The Pool Party/Potluck picnic afterward at the Schneiderman’s was a success. Andy Scott has started approximately 40 elementary school children learning square dancing. This may carry over into the school year with a possible parent/child evening to be scheduled in September.

9. Next Meeting: The next meeting of the federation will be held Sunday August 9th at the Kahala Recreation Center (4:30 PM).

10. Meeting was adjourned at approximately 5:25p.m.

Respectfully submitted,

Linda A. Bonney, Secretary