Aug 13, 1998

Note: Next meeting will be held on the 1^st Sunday in Sep (6^th) at the Kahala Recreation Center (4:30 PM).

Subj: August ’98 Federation Meeting Minutes

The August 1998 Federation Meeting was convened at 4:35 p.m. on Aug 9th, 1998 at the Kahala Community Center.

1. Attendance: The Federation Chairman and Secretary were in attendance. The following clubs were represented: Aloha Paradise Dancers, Hayseeds, Diamond Heads & Sides, and Square Wheelers.

a. A total of 9 Federation members and guests were in attendance.

b. The Chairman opened the meeting and made welcoming remarks.

2. Minutes: The minutes for the July 1998 Regular Meeting were reviewed. The minutes were accepted as published.

3. Treasurer’s Report: The Treasurer’s report was distributed for review. The balance was $78.08 in checking and $4,255.57 in savings. The account is balanced and reconstructed back through January of 1998. Bank account cards for deposits have been received. The Treasurer’s report was accepted subject to audit.

4. Committees: Each Committee Chairperson present gave a brief outline of their duties and progress.

a. Advertising – chairperson was unavailable. Dave Lemon did brief that Midweek Magazine wants a compilation of all the dances in order to update their publication.

b. Social Calendar – The Rainbeaus & Belles submitted their St. Patrick’s Day dance schedule through 2001. No inputs for the Mauna Kea RoundUp, Maui No Ka Oi, and Hotfoot Stomp have yet been received.

c. USA West Convention Rep – A report was deferred until next month when our representative, Tim Voss, will be back. Dave Lemon did report that approximately 1500 pineapple pins were given out at this convention.

d. The Convention Chairman, Mr. Robert Keller, tendered his resignation. We are looking for volunteers to take on the responsibility of Convention Chairman as well as committee heads or there won’t be a convention. Please stress this to your club members. We are mailing 2000 invitations and flyers to square dance organizations and callers inviting them to come to Hawaii for the convention.

5. Correspondence:

a. A formal invitation was received from the Rainbeaus & Belles to hold the March ’99 Federation Meeting during the St. Patrick’s Day Festival. After intense discussion, a motion was made, seconded, and carried to decline the invitation. The principle burden is the personal expenses of the Federation Board of Directors to attend off island events. Federation meetings are currently held on Maui in the spring (during the Maui No Ka Oi) and on the Big Island in the fall (during the Hotfoot Stomp). Federation Board Members will be encouraged to attend all festivals in the state whenever possible.

6. Old Business:

a. Hilton Turntable – sent to manufacturer for refurbishment estimate. Refurbishment would cost $370 -$470; $320 is the average. It would have a $550 value after overhaul. Or it would have a $275 trade-in value if we want to get a new one. After a brief discussion on the pros & cons of renting a turntable vs. purchasing or refurbishing ours, the decision was made to table action until rental costs can be determined and purchase information is received.

b. Revised Bylaws: Still pending Chairman’s review of May inputs.

c. September – National Square Dance Month

1) Chairman’s Letter – Anne Zapotocky will contact June about a square dance "proclamation" from the governor along with a press write-up.

2) Club activities:

a) The APD’s will be performing a demo during the Halsey Center open house on Aug 22nd.

b) Andy Scott (Tuesday nights), Norm Hangman (Friday nights), and Bob Keller (Tuesday nights) are expected to hold a class for beginners.

c) Ken Jordan will be the media spokesman for morning T.V. spots and will talk about the history of square dancing in Hawaii.

d) Anne Morgan will contact the Ala Moana, Windward, and Pearlridge malls about performing demos. Ala Moana is conformed for Sept. 6^th 2PM and Windward Mall is Sept. 20^th at 3PM.

e) Tenderfoot Stomp will be held Thursday, Sep 24^th at Ala Wai Palladium Ballroom. Dave Lemon will do the flyers and information sheets.

3) Gene Gelfo and Dotty Angel have volunteered to head the convention badge committee.

d. Hawaii State Dance Costumes: Poll results – The question brought up was "Are you in favor of adopting a standard color scheme/pattern as a Hawaii State costume? Purchase and wear are optional. The decision was made to adopt state colors after polling all federation clubs. Non-committal or no response was considered a yes-vote. Now we need you to take back to your clubs a request for nominations of color & fabric design/pattern, i.e. Hawaiian print. We would like all nominations by the October meeting and will select from the nominations to ask clubs for a final selection. Please stress to your members that this does NOT mean you must have/purchase an outfit. This is on a voluntary basis only.

e. Royal Aloha Badge – we are looking for someone to take over the job of getting the badge. Please let David Lemon know if you are interested.

7. New Business:

a. Year 2000 Convention - Special Planning – Activities - Slogans – looking for a Chairman, ideas, and recommendations for this End of Millenium convention. Please contact Dave Lemon with your ideas.

b. A caller from England will be in Hawaii from Aug 26^th through Sep 3^rd and would like to call for us. Information was mailed out to him on Aug 11^th and we are awaiting a response.

8. Club Reports/Events: Reminder – written notes are requested to ensure accuracy.

a. Federation Potluck Picnic/Beach Party & Dance will be at Bellows AFS "B" Pavilion on August 16^th from 11:00 a.m. to 4:00 p.m. A vehicle DoD Decal is required for base access or contact Andy Scott at 254-2333 to register your name with gate guards.

b. Mauna Kea Roundup is a "GO". Deadlines are extended to August 27^th for meal orders. See Flyer – Get the word out! Encourage attendance. September 11 – 13^th.

c. Tenderfoot Stomp. September 24^th, Ala Wai Golf Course. Ken Jordan and Norm Hangman are the callers. Need angels. Bring puu puus. 7:30 – 9:30 p.m. Contact Dave at 456-8465.

d. Square Wheelers are having their anniversary dance, Sunday August 23^rd, Ala Wai Golf Course.

e. Pali Twirlers will be hosting a Halloween dance at the Palladium on October 25^th.

f. Andy Scott’s beginner classes will be held at the Windward Adult School. Registration starts Aug 17^th and classes begin Sep 21^st. Cost is $35 for 10 weeks. Classes are 2 hrs long.

9. Next Meeting: The next meeting of the federation will be held Sunday September 6^th at the Kahala Recreation Center (4:30 PM) due to the Mauna Kea Roundup the following week.

10. Meeting was adjourned at approximately 5:40 p.m.

Respectfully submitted,

Linda A. Bonney, Secretary