April 17, 1999

Next meeting will be held Sunday, May 9, 1999 at the Kahala Recreation Center at 4:30 PM.

Note: Federation Minutes, Hot Line Narrative, and Coming Events are posted on the World Wide Web at: http://www.inix.com/squaredancehawaii. Please notify the Federation Secretary at janetg@inix.com if you no longer need a paper copy of the minutes.

APRIL '99 FEDERATION MEETING MINUTES

The April Federation Meeting was convened at 6:03 p.m., on Saturday, April 17, 1999, during the Maui No Ka Oi Festival, in Wailuku, Maui.  The chair welcomed those present and introduced the Federation officers. He discussed the composition of the Federation and noted that all members of affiliated clubs comprise the membership, and the officers serve only as administrators.

1. Attendance: Federation Chair David Lemon, Vice Chair Tim Voss, and Secretary Janet Granich were in attendance. The following clubs were represented: Hayseeds, Hi Hopes, Hi-Lo Plus, Lava Klinkers, Maui Mixers, Pali Twirlers, Rainbeaus & Belles, Slewfoot Promenaders, Tsunamis, and Up Country Squares.

2. Minutes: The minutes of the March 1999 meeting were reviewed.  No corrections were noted and the minutes were accepted as presented.

3. Treasurer's Report: The annual Treasurer's Report for fiscal year ending January 31, 1999, was distributed for information. The Treasurer's report for March was presented for review. The balance is $401.03 in checking and $2,803.92 in savings for a total of $3,204.95. The Chair noted that the budget for fixed expenses for the year is approximately $1,800, leaving a balance of only $1404 to finance the HI2K Convention and for emergency reserves. A revised 1999 Convention Report and itemized transaction report were also distributed for review. The Treasurer's report was accepted as presented.

4. Club Representatives: Some clubs still have not submitted the names of their representatives in writing. All clubs are requested to revalidate and submit the names of their representatives and alternates in writing to the Board of Directors, and to notify them of any changes made during the year. E-mail addresses of club representatives and those requesting copies of minutes need to be sent to David at dlemon@inix.com and Janet at janetg@inix.com.

5. Committees: The Federation is still seeking volunteers to chair the Advertising and Recruiting Committees. Social Calendar chair Henry Staehle needs input from clubs regarding their events for the next two years.

6. Correspondence: A letter from the Chairman, dated 16 April 1999 and addressed to Oahu clubs on the subject of Convention Income, was briefly discussed and made available for perusal.

7. Old Business:
a. 1999 Convention: There were 308 registrants, which included 46 non-paying callers and their taws. It is recommended that in the future only participating callers and those bringing 8 or more dancers to the convention be admitted free. The 24 Chinese dancers participated in all the events, and indicated that they would come again next year.
b. Revised Bylaws: Still pending. It was suggested that we obtain a legal review of the amended bylaws before they are adopted.
c. USA West: Tim Voss reported on his attendance at the Biannual USA West Policy Board meeting in Casper, Wyoming. Hawaii is one of the sites being considered as an option for the August 2002 convention. A projected attendance of between 1800 and 2000 suggests the Blaisdell Center as a possible location if Hawaii should be selected. Responsibility for producing the convention would be shared between participating States.

8. New Business:
a.    National Square Dance Month: September is National Square Dance Month. It is the time when we should be generating advertisements and media interest in Square Dancing to attract the public to our activity. Is your club actively working to recruit new dancers? Free newspaper and radio/TV airtime is available to those willing to work on the objective. A dance program similar to that used with the Chinese dancers, who picked up simple calls almost immediately, was suggested. Clubs are asked to generate recruiting programs and publicity advertising your club's activities in September. Share your plans through the Federation.
b.    HI-2K Planning: David announced that HI-2K (Hawaii 2000) has been adopted as the slogan for the 2000 Convention and that in the absence of other volunteers he has agreed to chair it. He submitted a draft program plan, which anticipates only 300 attendees. The 1999 convention had been budgeted for 500 dancers and fell short by approximately 200 dancers.

9. Club Reports: (Note: Clubs are urged to send information in writing to ensure accuracy).
a. Up-Country Squares: Maui No Ka Oi dances are now being advertised in the Square Dance Magazine. The next dance will be held April 14-16, 2000.
b. Diamond Heads 'N Sides: Spring Fling dance will be held at the Ala Wai Clubhouse April 23.
c. Tsunamis: Tim Voss thanked all those who participated in the Tsunamis successful dance, featuring Ben Goldberg in April.

Note: The Hot Line is updated for current events approximately once a week. Call 923-0446. The opening mailbox will have the late breaking news. The information is also duplicated on the Oahu Mailbox. Push 2# for Oahu, 3# for neighbor islands, and 4# for class schedules.

10. Adjournment: The meeting was adjourned at 6:50 p.m. The next meeting is scheduled for May 9, 1999, at 4:30 p.m. at the Kahala Recreation Center.

Respectfully submitted,



Janet Granich, Secretary