Nov 7, 1999

Chairman’s Notes: These minutes and my notes are published to share information with all State dancers.  Please post them prominently and encourage discussion on the issues and topics.  I welcome your comments and feedback on Federation and Club activities.

The clubs of our Federation and their membership, are the essential ingredient which allows us all to enjoy square dancing in Hawaii.  It is the club's members who take the time to schedule the dances, set up the halls, and make all the arrangements which enable the rest of the dancers to enjoy an evening of "friendship set to music".

This management burden is insignificant when spread lightly among many.  With everyone pitching in, we can all equally enjoy our entertainment.  However, I note that many of our dancers have elected to drop their club membership (and its inherent obligations) in favor of attending the dances without doing any of the work.  Although we generally enjoy their company, they are not carrying their fair share of the workload.  A few dollars donated to the club's treasury doesn't really contribute anything to minimizing the management burden.

Some of our club's memberships are now down to only five or six dancers doing all the work while the other two or three squares enjoy all the fun.  If we continue to abuse these few dedicated members, tomorrow we may not have anyone willing to organize our activities.

Be sure you are part of the solution and not a part of the problem.  And, remember to thank those dedicated few who every week, are dancing that extra mile so that we can all enjoy the fun, fitness, and friendship of square dancing.

NOVEMBER ’99 FEDERATION MEETING MINUTES

The November ’99 Federation Meeting was convened at 3:05 p.m. on November 7, 1999, at the Kahala Recreation Center.

1.     Attendance:  Federation Chairman, Vice Chairman, and Secretary.  The following clubs were represented: Hayseeds, Pali Twirlers, Square Wheelers, and Tsunamis.

2.     Minutes:  The Minutes of the October 1999 Meeting were reviewed.  No corrections were noted and the minutes were accepted as presented.

3.     Treasurer’s Report: The Treasurer’s report for the period 7/1/99 through 11/7/99 was distributed for review.  The balance was $7,484.96 in checking and $1,827.84 in savings for a total of $9,312.80.  The Treasurer’s Report was accepted as submitted. 

4.     Committee Reports: Committee chairpersons presented a brief outline of their progress since the last meeting:

        a.  Advertising and recruiting: David reported that advertisements have been placed in This Week and the Military News for the Spares and Pairs classes through November.  Four new people attended the last lesson for a total of 22 new dancers.  Classes have been scheduled through November.

        b.  Social Calendar: Nothing new to report. Please send updates or corrections to Henry Staehle at henrys@inix.com, or telephone 672-3646.

        c.  HI-2K Festival: 131 paid registrations have been received, including 78 from Stockton, CA and 12 from Detroit MI.  40 reservations have been received for the Polynesian Cultural Center, 45 for the K-Bay Luau and 13 for the Cruise.   Caller Jack Pladdys, who will be in Hawaii with a tour group, will replace Bob Fisk.

                (1) Housing Committee: Application forms are available for those who have rooms to offer and those who wish to reserve rooms.  If you are willing to house one or two Festival dancers, please pick up a flyer at your club dance or contact Doug Warne, Festival Housing Committee Chairman (e-mail: dwarne4@hotmail.com, or telephone (808) 261-8222).

                (2) Hall Decorations: Hall decorating will take place on Thursday afternoon prior to the dance.  It is hoped that all Oahu dancers that can will participate.

                (3) Registration:  Gil Gilbert is keeping registrations up to date as they come in and is doing a great job.

                (4) Packet Committee – Ribbons and Badges: Nothing new to report.  Ribbons for guests (non-dancers) will be counted and more will be ordered if necessary.

                (5)  Hall maintenance (setup/cleanup):  Nights will be assigned to different Islands/Clubs.

                (6)  Transportation:  Nothing new to report.

                (7)  Hospitality:  Nothing new to report.

                (8) Media/Advertising and Program Sales: Still looking for a member to chair this committee.

5.     Correspondence:  No significant correspondence received this month.

6.     Old Business:

        a.   Revised Bylaws: Still pending.

        b.   State Square Dance Costume: Federation Reps were requested to announce that State Square Dance costume material (blue and white Hawaiian flower print) is available from Kim Akagi (943-0120) at $3.00/yard.  All members are encouraged to dress in Hawaii colors for special events and especially during the Grand March at the State Festival.

        c.    Square Dance Attire: David indicated that so far he has received no further dialog from Hawaii clubs regarding their preferences in square dance attire.

        d.    Festival 2001: Dave announced that “Lou-Mac Records” have agreed to supply three callers and two cuers for the Festival 2001.  (Anyone interested in listening to the Lou-Mac Records CDs should contact Dave).

7.     Club Reports/Events: Future events are listed on the Web Page, recorded on the Hot Line, printed in the Current Events Flyer, and shown on the Social Calendar (remember, written notes are requested to ensure accuracy).

        a.  Squares and Pairs: New Dancers Class meets at Halsey Terrace Community Center Fridays from 7-9:30 p.m.

        b.  Pali Twirlers: The Pali Twirlers will hold their Christmas party on December 9th at Pohai Nani.  Dinner at 6:00 p.m., dance at 7:30 p.m.  All dancers are invited to participate in the dinner, dance and gift exchange if desired.  Please place your reservation before December 2 with Doug Warne at 261-8222.

         c.  Square Wheelers: The Christmas Sunday Brunch will be held on December 12th at 9:30 a.m. at the Hale Koa.  All dancers are welcome to attend.  Contact Kim Akagi for reservations.  TheToys for Tots dance will be held on the same date at 7:30 p.m. at the Palladium.   One or more unwrapped new toy is the price of admission.

        d.  Hayseeds.  Nothing to report..

        e.  Perth, West Australia International Square Dance Festival, September 2000.  Contact Dave Lemon at 456-8456.

        f.   Cultural Dance Exchange and Tour of China, September 2000:  Join Hawaii Dancers for a cultural exchange with Chinese dancers in Beijing and Lhasa (Tibet).  There is a choice of two tours available: 10 days for $2500 and 21 days for $4500.  Contact Ann Todd at 239-6325.

        g.  All-Oahu Dance, Sunday, November 14.  Pre-Rounds at 6:30, squares at 7:30 p.m.  In the absence of a club sponsor, the Federation will sponsor the dance. These dances have proved to be successful with between 48-50 attending every second Sunday of the month.  Dates have been pencilled in for next year and any club wishing to sponsor the dance will receive the proceeds after paying for use of the hall.  If no club wishes to sponsor a dance, the Federation will keep the profits.  Ken has agreed to call for the November dance.  Callers and cuers will be paid by the sponsoring club.

        h.  Lava Klinkers Hot Foot Stomp:  KMC Volcanoes National Park November 19-21, 1999.   For cabin reservations call (808) 438-6707.

8.    Next Meeting: The next regular meeting of the Federation will be held on Sunday, December 5^th at 3:00 P.M. at the Kahala Recreation Center.  Note:  A special neighbor island meeting will be held on November 20^th in conjunction with the Big Island Hot Foot Stomp.

9.    Adjournment:  The meeting was adjourned at 3:35 p.m.

Respectfully submitted,

Janet Granich, Secretary