2003
ANNUAL MEETING MINUTES
The Annual
Federation Meeting was convened at 5:36 p.m. on Saturday, January 25,
2003, at the Ala Wai Palladium Ballroom.
1. Attendance: Federation Chairman,
Vice Chairman, Treasurer, Secretary and Festival Chairman. The following clubs were represented: High Hopes,
Hi-Lo's Plus, Lava Klinkers, Maui Mixers, Pali Twirlers,
Rainbeaus and Belles, Square Wheelers and Hayseeds, and Tsunamis.
2. Minutes: The minutes of the
2002 Annual Meeting were reviewed.
No corrections were noted and the minutes were accepted as
submitted.
3. Treasurer’s Report: The Treasurer’s
report was distributed for review.
Kim Akagi reported that the opening balance as of 1/25/02 was
$2,866.20. Income was
$8,297.45 and expenses were $9,578.42 leaving a balance on hand as of
the end of this fiscal year of $1,585.23, approximately $1,300 less than
at the same time last year. The
check register and a cash flow report were also submitted.
4. Committee Reports:
a. Hawaii State Festival 2003:
(1)
Registrar's Report: Henry
reported that there were 133 festival registrants for the entire three
days. Walk-ins accounted
for 50 more, making a total of 163.
61 people registered for the luau, and 78 attended the Wednesday
night dance at the Ala Wai Palladium.
(2) Chairman's Report: David reported that the Saturday
community dance was a major success with seven squares from the local
community. The good
attendance probably resulted from the TV publicity on Channel 2 and the
spread on square dancing in Mid-Week, which is distributed to
approximately 230,000 homes. Names were collected for 2+ squares and Andy Scott
plans to start a new class in March.
Dave also said he had heard many favorable remarks on the callers
and cuers and so far the festival has been successful.
5. Correspondence: Correspondence was received from the National Hall of
Ideas (2003) regarding whether Hawaii will have a display at the hall of
Ideas at the National Convention in Oklahoma City.
6. Old
Business: None.
7.
New Business:
a. Insurance Quotation: Dave reported that he had talked
to Irene Ferriera who said that insurance costs are going up, but did
not give us a quotation. He
estimated insurance costs to be approximately $1,100. This expense is hard to meet
because we are down to only 9 clubs with 150 members.
b. Festival Hall: David said he
had received excellent service from the Palladium personnel, which
opened up the hall at 5:00 a.m. for the early morning dance. He requested permission to
compensate those responsible with $20, or lunch and a letter of
commendation to the Director of Parks & Rec.
c. Federation dues:
Approximately $1600 a year in administrative costs are required to run
the Federation, or approximately $10 per year per person. Dave said he would send a letter
to the clubs explaining the need and requesting a formal vote on that
amount. It would be up to
the clubs to submit a roster and send in an amount equal to $10 per
member.
d. Election of
Officers: The Chair
announced the annual election of officers. He requested nominations from
the floor and said he was concerned about the same people serving each
year. Receiving no response, David presented the following slate of
officers to serve for 2003.
Chairman: David
Lemon
Vice Chairman:
Douglas Warne
Treasurer: Kim Akagi
Secretary: Janet
Granich
The above slate of officers was unanimously accepted to serve
again during 2003.
8. Club Reports/Events: Future events are listed on the Web Page,
recorded on the Hot Line, and printed in the Coming Events Flyer
(remember, written or e-mail notes are requested to ensure accuracy).
a.
New Zealand and Australia National Conventions: The NZ convention will be held May
30 through June 2, followed by the Australia Square Dance Convention
beginning on June 5.
b. U.S
National Convention: The
U.S. National Convention will be held June 25-27 in Oklahoma City.
c. Pali Twirlers: Doug Warne reported that the luau was a success
with a slight profit, and that figures would be available in about two
weeks.
d. Square Wheelers: David reported that operating expenses at the
McCoy Pavilion were only $30 and the Monday night dance was well
attended, so there should be a significant profit.
e. Hayseeds: No final figures are available
on the Wednesday night dance, but it was well attended.
f. Maui Mixers and Hi Hopes:
Flyers are available for the Maui No Ka Oi dance, which will be held as
usual in late April. .
g. Big Island: Rainbeaus and Belles:
Deed Reimer reported that the next dance planned will be the St.
Patrick's Day Dance March 14-16 which will be to be held at the U.H.
Cafeteria in Hilo. He said
that due to lack of funds, club dues were raised 50% to $10 per month. Deed announced that caller Tom Shubert will be moving
to Florida, and cuer Freddie Loveless is also planning to relocate to
the mainland, but will be here for the St. Patrick's Day dance. Hi-Lo's Plus: The
Hi-Lo's are dancing every Sunday afternoon with Hank Grote caller and
Freddie Loveless cuer and usually have two or three squares. The option of consolidating the two clubs is being
considered because the same people belong to both clubs.
h. Tsunamis: Tim Voss had nothing to report,
except that the Tsunamis may be withdrawing from the Federation due to
lack of activity.
i. Lava Klinkers: Jack Russell had nothing to
report except that the annual Hot Foot Stomp is planned for October, as
usual.
j. USA West: Tim Voss reported that he is now
Vice Chairman of the USA West board and hopes to go to Ogden, Utah for
its next convention August 6-9. USA
West is looking for someone to host the 2006 dance and would like to see
it held in Hawaii. He said
its board members have offered to help with planning the convention
work.
9. Next Meeting: The
next meeting will be scheduled at a later date.
10. Adjournment: The
meeting was adjourned at 6:30 p.m.
Respectfully
submitted,
Janet Granich,
Secretary
