Chairman David
Lemon called the meeting to order at 5:22 p.m. on December
28, 2003, at the Ala Wai Club House.
1. Attendance: Federation Chairman,
Vice Chairman, Treasurer, Secretary, and Henry Staehle,
Festival Registrar. The following clubs were represented:
Pali Twirlers, and Square Wheelers.
2. Minutes: The minutes of the
November 30, 2003 meeting were unanimously accepted as
posted.
3. Treasurer's Report: The opening balance
as of February 1, 2003 was $872.07. Income for the year
is $13,548.96 and expenses are $3,861.61, leaving a balance
on hand as of December 28, 2003 of $10,559.42. Assets at the same
time last year were $6,744.56. Cash Flow and Checking
Register Reports were also distributed. It was noted that the
Federation is collecting Festival funds on behalf of clubs
hosting special activities.
Disbursement of those funds, held in escrow, will
occur on or about January 26, 2004. The Treasurer's report
was accepted as presented.
4. Committee Reports
a. 39th
Hawaii
State
Festival 2004
(1) Registrar's Report: Henry Staehle reported that
153 people have registered so far for the Festival. 94 have
registered for the luau (including 8 comps) and 34 for the
cruise. Of those
registered, 95 are from North America or
Australia
and 44 are local. Packet pick-up will be at the Sunday dance
before the Festival from 6:30 - 7:30 p.m., and Monday from
4:00 - 6:00 at the Outrigger East Hotel. Others may be
delivered to hotels as designated in confirmation letters.
(2) Chairman's Report:
(a) Bars and Ribbons: 100
bars and 200 ribbons will be purchased for the Festival and
last year's unused ribbons will be cut off and reused as
needed. Envelopes
will be stuffed during the next couple of weeks.
(b) Callers and cuers are bringing groups of
between 30-40, including round, line and square dancers.
Lines will be in one hall and rounds in the other.
(c) Decorations: Hall decoration will take place on
Thursday afternoon from 3:00 to 5:00 p.m. Dave noted that
the
Horizon
Church
has greenery baskets available and it was agreed that these
may be borrowed from the church and that a $25 donation be
given.
(d) Community dance: The Community Dance has been
moved to Saturday afternoon.
An effort will be made to get as much information as
possible into the community
(e) Dance Program: A
draft of the proposed program was distributed for review and
comment. It was noted that two callers are scheduled for the
mainstream hall and one for the Plus hall. The program is
subject to change. The
Federation's Annual Meeting, with election of new officers,
is scheduled for Saturday from 5:30 - 6:30 p.m., as usual,
with the Grand March at 6:45 p.m.
(f) Photographer: Dave
reported that he had been contacted by the photographer used
at last year's festival who offered to provide his services
again. The
Federation will receive $2.00 for each photograph taken
(this amounted to $32 last year). It was agreed to retain
him again this year.
5.
USA
West: Tim Voss and Dave are
working to finalize publicity in the Festival program for
the USA West Hawaii Convention in 2006.
6. Correspondence: None, except a
Christmas card from Hans of the Outrigger Travel.
7. Old Business: None
8. New Business:
a. Inter-Island
airfares: Dave reported that
Aloha Airlines' Web fare is now $59 one way for
Aloha
Pass
members if booked through its Web page. Membership can be
obtained free of charge by signing up on the Web. Early reservations
for Neighbor Island Festivals are recommended.
