SEPTEMBER 28, 2003 FEDERATION
MINUTES
The Federation Meeting was
called to order on September 28, 2003, at 5:30 p.m. at the
Ala Wai Clubhouse by David Lemon.
1. Attendance: Federation Chairman,
Vice Chairman, Treasurer, Secretary; Henry Staehle, Festival
Registrar, and Tim Voss, Hawaii representative for USA West.
The following clubs were represented: Pali Twirlers,
Square Wheelers, and Tsunamis.
2. Minutes:
The minutes of the meetings of July 10 and 19, 2003,
were unanimously accepted as submitted.
3. Treasurer's Report: The opening balance
as of February 1, 2003 was $872.07. Income for the year
was $9,178.96 and expenses were $3,143.70, leaving a balance
on hand as of 9/28/03 of $6,907.33. Assets at the same
time last year (9/26/02) were $3,611. This year's higher balance is primarily due to
increased festival registrations and reduced advertising
expenditures.
4. Hawaii State Festival
a. Festival
Registrar's Report: Henry reported that
81 people have registered for the festival, 52 from the
mainland and 22 from Hawaii. Seven are non-dancers but plan
to attend the luau and cruise. 47 have registered
for the luau and 27 for the cruise. Confirmation letters
will be prepared in
October for November mailing.
b.
Chairman's Report: Dave reported that he still does not know
how many dancers the callers will be bringing, but will try
to pin them down to an approximate figure. He said that the
Kuhio Village Resort Hotel has been dropped from the list of
recommended hotels because they are not responding to his
calls or dancer’s e-mails.
He requested input for program planning.
c. Community dance: Dave said that
another community dance similar to last year's is planned
for the 2004 festival and asked for input. Tim suggested having
rounds and line dances in one hall and square dancing in the
other.
5. Report on USA West: Tim
distributed a USAWest Hawaii Treasurer's Report showing a
balance of $2,426, and a budget for the 2006 USA West Square
Dance Convention of Honolulu Hawaii, Inc.
He reported that the USA
West convention held in August was successful with 936
attendees, five from Hawaii. Hawaii's table was well located
with excellent visibility for publicizing both the 2004
Hawaii Festival and the 2006 USA West Convention. The Policy Board
authorized funds for two years of' advertising including, 18
ads in ASD and two National Directory ads. He said that most
of the committee chairs are in place. 72 dancers have
already registered for the 2006 convention. Registration will be
$35 until March 2005 and after that it will be $40.00. Tim agreed to
furnish Dave with detailed information on how the profits
will be handled.
Dave notified Tim that
Frank Haas of the Hawaii Tourism Authority has been approving grants to advertise
tourism in Hawaii and suggested he contact the HTA as we may be in a good position
to receive a share of the $60 million earmarked for that
purpose.
6. New Business: None. Dave asked for
agenda items for future meetings.
7. Club Reports and
Activities:
a. New
classes: Dave reported that 17 people have shown an
interest in attending classes and three weeks of
introductory free classes will be held on Wednesdays,
beginning October 22 - Nov. 5th, 7:30 to 9:30 p.m. at the
Ala Wai Community Center.
b. Pali
Twirlers: (a) The annual Fall Fling will be held on
Sunday, October 26 from 7:00 - 9:15 at the Ala Wai Palladium
. (b) A
Christmas Dinner and gift exchange is planned for Thursday,
December 18th, at Pohai Nani.
All dancers are invited. Please contact Roger
at 254-1817. (c) The Pali Twirlers will be dark on
Thanksgiving and Christmas days.
c. Square Wheelers: (a) The Square
Wheelers' annual Toys for Tots dance will be held Sunday,
December 7th, at the Ala Wai Palladium from 7:00 - 9:30 p.m. A new $5 or more toy
(unwrapped) is required for admission. (b) The Christmas
champagne brunch will be held at the Hale Koa Hotel on
Sunday, December 14th at 12:00 Noon. There will be an
optional $10 gift exchange.
Cost is $22, tip included. (c) The Square
Wheelers will be dark Dec 14th due to Palladium scheduling.
d. Hot Foot Stomp:
The Lava Klinkers' annual Hot Foot Stomp will be held
October 24 -26 at KMC.
A Federation business
meeting is scheduled for 4:00 p.m. on Saturday afternoon.
4. Next Meeting:
A business meeting will be held on Saturday, October
25th at KMC during the Hot Foot Stomp.
5. Adjournment:
The meeting was adjourned at 6:25 p.m.
Respectfully submitted,
Janet Granich, Secretary
