The meeting
was convened at 5:20 p.m., Sunday, September 17, 2006, at the Ala Wai
Ballroom.
1.
ATTENDANCE: Officers: Co-chairman Henry Staehle, Vice Chairman, Treasurer,
and Secretary. The following clubs were represented: Pali Twirlers, Square
Wheelers, Hayseeds and Paradise Shufflers.
2.
MINUTES: The Co-Chairman asked for additions or corrections to the minutes
of the June 15, 2006, meeting. There being none, the minutes were approved
as presented.
3.
TREASURER’S REPORT: The Treasurer reported that as of August 31, 2006, the
Federation’s net worth is $12,666.31. The balance on hand as of May 31,
2005, was $8,611.47. The Treasurer’s Report was accepted as presented.
4.
CHAIRMAN’S REPORT:
a.
National
Convention Report: Henry reported that over 7,000 dancers attended the
National Convention in June. Hawaii Visitors and Convention Bureau material
for our display table was shipped at their expense and the Federation
furnished 1,000 promotional fliers and registration forms for the 2007
Festival in January.
b.
USA
West Callers’ Trail-In Dance: Henry reported that 64 dancers attended the
Federation-sponsored trail-in dance held on the Tuesday prior to the
USA-West Convention. $5 per person was charged at the door. The profits
ware divided equally between the Federation and the callers/cuers.
5. COMMITTEE REPORTS:
a.
Registrar’s Report: Henry reported that so far 19 registrations have been
received, only five of which are local. Last year at this time there were 24
dancers registered, 13 of which were local. He noted that registration
forms are available at the weekly dances and urged the board members to sign
up. Registration for Federation members for the 3-day Festival is only $20
before January 1, and $30 thereafter.
6.
CORRESPONDENCE:
a.
John Kephardt: Henry read an e-mail from caller John Kephardt inquiring about the
possibility of his rooming with someone while he is in Hawaii. It was
suggested that, although Kim had not been participating since David left,
she would probably be attending the Festival and might be willing to help
out. Jean and Roger who have a house in Kailua were also mentioned as
possible hosts.
b.
Petticoat
Junction: Henry said he had received an e-mail from Mike Doane asking
approval for Petticoat Junction in Oklahoma which sells square dance
materials to add our Festival to their Coming Events distribution list.
Since there were no objections, Mike indicated that he would take care of
the matter.
c.
Cindy Frye
letter regarding caller Bill Yoeman: Henry referred to a letter from Cindy
Frye which documented various disagreements with Bill Yoeman, including
Bill’s refusal to issue a Graduation Certificate to her friend, Dennis
Cornell, for completing the course in 2004. The letter was copied to Bill
Yoeman; however, he has made no effort to explain the charges. After
discussion it was agreed that, since only one side of the matter has been
heard, Bill be contacted and asked for his comment, with the notation that
in the best interests of square dancing people should be encouraged to be
involved.
7.
OLD BUSINESS:
a.
Web Page: The
Web Page and Code-A-Phone Hot Line have not been kept up-to-date recently
and it was noted that Buster Forbes has had major health problems and may
not be able to handle the responsibility at this time. Mike Doane indicated
that he maintains a web page of his own and feels capable of handling the
job. It was agreed to contact Buster with the suggestion that Mike take over
those responsibilities in his place.
b.
Coming
Events Calendar: In Willie’s absence, Dan Seeman reported that she has been
on the mainland on family business for the last month and would be returning
the end of September and would issue a new calendar at that time.
c.
Federation
Picnic: Henry said that the Federation picnic usually held in August had
been postponed because of the USA-West Convention activities, also held in
August. Buster was asked to reserve a space at Bellows Field in September,
but we have not heard from him. Since it is now so late in the year it was
agreed to cancel the picnic for this year.
8.
NEW BUSINESS
a.
Appointment of
Federation Secretary: At The January 2006 meeting Federation Secretary Judy
Bauckham announced that she would be moving to the mainland in September and
Janet Granich agreed to assume the secretary’s position at that time. It
was moved, seconded and unanimously agreed to appoint Janet as the new
Federation Secretary.
b. Acceptance of
Paradise Shufflers into the Federation: Henry read a formal request from
the Paradise Shufflers, to join the Hawaii Federation of Square Dance clubs.
The club was officially formed on July 1, 2006 and meets on Saturday nights
at the Manana Community Park in Pearl City. A list of the 23 paid members
was submitted. Officers of the club are as follows:
President: Michael Doane
Vice
President: Greg Carnes
Secretary: Lorena McGovern
Co-Treasurers: Tim/Melissa Voss and Rita Melemai
President
Michael Doane will act as the Federation representative for now. After
discussion the Paradise Shufflers square dance club was unanimously accepted
into the Hawaii Federation. They will automatically be included under the
Federation’s insurance plan and at this time will pay a token $1.00
membership fee. However, on February 1st the regular yearly
membership fee of $10 per member will take effect. (Note: check by-laws to
see if charge is $10 per person per club or $10 per primary club.)
